Containers Tracking: Export Documentation

1. Documentation Dispatch Process

At both the departure and arrival ports, specific trade-related documents must be prepared and validated. Initially, a customs officer will review the documentation at the loading port. Once verified, permission is granted to load the cargo. The Bill of Lading, a crucial transport document, is then issued. Goods can only be loaded onto the assigned vessel after all freight charges are paid.

Primary Documents Required at Origin:

✅ Import Export Code (IEC) Certificate
✅ Port Registration Code
✅ Commercial Invoice
✅ Packing List
✅ Self-Certification Declaration
✅ Declaration of Trade Value
✅ Statement of Claims (for incentives, if applicable)
✅ Duty Payment Proof (for foreign or merchant exporters)

Supporting Documents for Shipment:

📄 Bill of Lading
📄 Commercial Invoice
📄 Packing List
📄 Shipment Authorization
📄 Inspection Certificate (from SGS, Bureau Veritas, etc.)
📄 Insurance Certificate (mandatory under CIF terms)
⚠️ Country-specific documents like import licenses may be necessary depending on the product category.

2. Transportation Workflow

Once all necessary documents are in order, the logistics chain moves into the transportation phase. Authorized third-party agencies such as SGS, Bureau Veritas, or Intertek are responsible for pre-shipment inspections and quality validation. These agencies evaluate product specifications and confirm they meet the required standards before shipment.

The cargo is then cleared for loading onto the designated vessel, ensuring it travels with the complete set of verified documents.

Key Interactions During This Stage:

Inspection agencies validate product compliance
Coordination with customs and port authorities
Freight forwarders manage cargo placement and scheduling
Shipping line provides transport and tracking

3. Advancement of Coordinated Operations

To maintain seamless execution, continuous monitoring and coordination are essential throughout the process. This involves proactive communication among all parties—exporters, logistics providers, inspection bodies, and customs.

Ongoing Responsibilities:

Synchronization of documentation approvals
Real-time updates on cargo status
Compliance with import laws at the destination
Preparation for unloading and final customs clearance

Through efficient coordination, potential delays are minimized, and the entire supply chain functions smoothly.

HOME

Export Documentation